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Applicants should submit their details to the Reporter Office so their eligibility can be assessed (see What to do next). Once entitlement has been established, candidates need to confirm at which Congregation they wish to proceed to the degree and whether in person or in absence.

Before it can be conferred, a Grace for the approval of each degree must be submitted by the Council to the Regent House. This must take place at least 12 days before each Congregation.

The Graces are published in the Reporter in the week before the Congregation at which they will be submitted. Once approved they are valid for twelve months, but it is usual to graduate at that Congregation, either in person or in absence (candidates must still be in a qualifying post when the Grace is approved).

Those graduating in absence will be sent their degree certificate after the Congregation. Candidates in person need to arrange the appropriate academical dress and if without College membership someone to present them (usually their Head of Department or a deputy). Except for Higher Doctorates by incorporation, College members are presented by the Praelector of their College.

Those without College membership will be sent information regarding the ceremony about a week before the event by the Student Registry (email College members will be informed of arrangements by their College.