Examiners are expected to attend all Examiners' meetings to finalise and approve marks and to sign the class list. If an Examiner is unable to attend a meeting, for whatever reason, he or she must seek permission to be absent and excused. Dispensation must be approved before the Examiners' meeting takes place.
Every Examiner who has taken part in an examination, including the External Examiner, is expected to attend the final Examiners' meeting unless prevented by grave cause. Permission for dispensation must be sought from the Vice-Chancellor via Educational and Student Policy. The General Board have approved a procedure for requesting leave of absence from the final meeting of Examiners at which the class list is signed: the first stage of the process is agreeing the absence with the Chair of Examiners, or Senior Examiner, as appropriate. A form for recording the nature of the agreement is provided:
Part 1 of the form should be completed by the Examiner seeking permission to be absent from the final meeting.
- In the event that the Examiner is unable to complete Part 1 of the form, it may be completed on his or her behalf by the Chair of Examiners, or Senior Examiner, where relevant.
- In completing Part 1 of the form, the Examiner concerned will agree to their name being excluded from the list of Examiners attached to the published class list, and to abide by the decisions made collectively by the Examiners who will be present at the final meeting.
Part 2 of the form should be completed by the Chair of Examiners, or Senior Examiner, where relevant.
- When completing this part, the Chair of Examiners should indicate any arrangements that have been put in place to take account of the absence, and should specify whether they are content with the Examiner not being in attendance.
Please note that, for the Natural Sciences Tripos and the Medical and Veterinary Sciences Tripos, Examiners are expected to attend all meetings to discuss the marks in the subject to which they have been appointed. Only Senior Examiners are required to attend the Final Examiners' meeting to finalise marks and sign the class list.
Examiners (including External Examiners) who are appointed to MPhil Degrees are also expected to attend the final meeting to consider the marks before recommending them to the Degree Committee for approval. Where attendance is not possible, please contact the relevant Degree committee regarding dispensation arrangements.